How to Alter a Scanned Document on Mac

In today’s digital age, scanned documents are a common occurrence, whether for personal or professional use. However, there may come a time when you need to make changes to a scanned document on your Mac. Whether it’s correcting a typo or adding a signature, here’s a step-by-step guide on how to alter a scanned document on Mac.

Step 1: Open the Scanned Document

First, locate the scanned document you wish to alter. You can do this by navigating to the folder where the document is stored. Once you’ve found it, double-click on the file to open it. By default, scanned documents are usually opened in Preview, which is a built-in application on Mac.

Step 2: Use the Tools

Once the document is open in Preview, you’ll see a row of tools at the top of the screen. These tools include various options for editing and manipulating the document. To alter the scanned document, click on the “Edit” button, which looks like a pencil icon.

Step 3: Select the Text

With the “Edit” button active, you can now select the text you want to change. Click and drag your cursor over the text to highlight it. If you need to make changes to multiple areas, you can select them all at once by holding down the “Command” key and clicking on each area.

Step 4: Make Changes

With the text selected, you can now make the necessary changes. This could include correcting typos, adding or deleting text, or formatting the text. Simply type your changes directly into the document.

Step 5: Save Your Changes

After making the desired changes, it’s essential to save your work. To do this, click on the “File” menu and select “Save” or “Save As.” Choose a location to save the document and enter a new file name if necessary. Make sure to select the correct file format, such as PDF or Word, depending on your needs.

Step 6: Additional Editing Options

If you need to perform more advanced editing, such as adding images, signatures, or annotations, Preview offers additional tools. You can access these tools by clicking on the “Tools” menu and selecting the desired option. For instance, to add a signature, choose “Annotate” > “Signature” > “Manage Signatures.”

Conclusion

Altering a scanned document on Mac is a straightforward process, thanks to the built-in Preview application. By following these simple steps, you can make the necessary changes to your scanned documents quickly and efficiently. Whether you need to correct a typo or add a signature, Preview has you covered.