Polite Phrases for Requesting a Job Interview Reschedule- A Guide to Maintaining Professionalism

How to Politely Ask for Interview Reschedule

When scheduling an interview, both parties agree on a specific date and time. However, unforeseen circumstances may arise, making it necessary to reschedule the interview. It’s important to handle this situation with politeness and professionalism. Here’s a guide on how to politely ask for an interview reschedule.

1. Start with a thank-you
Begin your email or phone call with a thank-you for the opportunity to interview. This sets a positive tone and shows appreciation for the time the interviewer has already invested.

Example: “Thank you for considering me for the position at [Company Name]. I appreciate the opportunity to interview with your team.”

2. Be concise and clear
State the reason for the reschedule request in a straightforward manner. Avoid lengthy explanations unless necessary. Be clear about the new date and time you propose.

Example: “Unfortunately, I won’t be able to make the originally scheduled interview on [original date]. I would like to reschedule for [new date and time].”

3. Offer alternatives
Provide a few alternative dates and times to ensure the interviewer has options. This shows that you are flexible and willing to accommodate their schedule.

Example: “I am available on the following dates: [list of alternative dates and times]. Please let me know which one works best for you.”

4. Express regret
Acknowledge that you understand the inconvenience caused by the reschedule request. Show empathy towards the interviewer’s time and effort.

Example: “I apologize for any inconvenience this may cause. I understand how important it is for you to maintain your schedule, and I appreciate your understanding.”

5. Provide contact information
Include your contact information, such as email and phone number, in case the interviewer needs to reach out for further discussion or clarification.

Example: “Please feel free to contact me at [email address] or [phone number] if you have any questions or need additional information.”

6. Close with a polite sign-off
End your message with a polite sign-off, such as “Best regards” or “Sincerely,” followed by your name.

Example: “Best regards, [Your Name]”

By following these steps, you can effectively and politely ask for an interview reschedule. Remember to maintain a professional tone throughout the communication, and always be prepared to provide alternative dates and times. Good luck!