How to Send a Chaser Email Politely: Example
In the world of business communication, sending a chaser email can be a delicate task. It’s important to ensure that the email is polite, professional, and respectful. A well-crafted chaser email can help you follow up on a request or inquiry without appearing overly aggressive or pushy. In this article, we will provide you with an example of how to send a chaser email politely.
1. Start with a Greeting
The first step in sending a chaser email politely is to start with a friendly and respectful greeting. Address the recipient by their name, if possible, to make the email more personal. For example:
“Dear [Recipient’s Name],”
2. Reference the Previous Communication
Next, briefly reference the previous communication that prompted the chaser email. This helps the recipient remember the context and understand the purpose of your email. For instance:
“I hope this message finds you well. I wanted to follow up on our conversation from [date of previous communication].”
3. Express Gratitude
Expressing gratitude for the recipient’s time and attention is a polite way to begin the email. It sets a positive tone and shows appreciation for their previous response. Consider the following example:
“Thank you for taking the time to respond to my previous email. I truly appreciate your attention to this matter.”
4. State the Purpose Clearly
Be clear and concise about the purpose of your chaser email. Avoid being vague or overly wordy. For example:
“I am writing to inquire about the status of [specific request or inquiry]. I understand that you may be busy, but I would greatly appreciate an update on this matter.”
5. Offer Assistance
Offering assistance or suggesting a convenient time for a follow-up conversation can make the recipient feel more comfortable and willing to respond. Here’s an example:
“If you need any further information or have any questions, please don’t hesitate to reach out to me. I am available to discuss this further at your convenience.”
6. Close with a Polite Sign-off
End the email with a polite sign-off that conveys your gratitude and willingness to assist. Here’s an example:
“Thank you once again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]”
7. Proofread and Send
Before sending the chaser email, take a moment to proofread it for any typos or grammatical errors. This ensures that your email is professional and polished.
In conclusion, sending a chaser email politely is all about being respectful, clear, and concise. By following the example provided in this article, you can effectively follow up on your requests or inquiries without appearing overly aggressive or pushy.
