How to Correct Wrong SSN on W-2
If you’ve received a W-2 form with an incorrect Social Security number (SSN), it’s important to correct this error promptly to avoid any potential issues with tax filing and compliance. Here’s a step-by-step guide on how to correct a wrong SSN on your W-2.
1. Contact Your Employer: The first step is to inform your employer about the error. Provide them with the correct SSN and ask them to update their records accordingly. It’s crucial to act quickly to ensure the correction is made before the end of the tax filing season.
2. Request a Corrected W-2: Once your employer has updated their records, they should issue you a corrected W-2 form. This new form will have the correct SSN and should be used for tax filing purposes.
3. Keep a Copy of Both Forms: Keep a copy of both the original and corrected W-2 forms for your records. This will help you track the correction process and provide evidence if needed.
4. File Your Taxes: Use the corrected W-2 form when filing your taxes. Ensure that you enter the correct SSN on your tax return to avoid any discrepancies.
5. Notify the IRS: If you believe the error may have affected your tax return, you can notify the IRS by filing Form 843, Claim for Refund and Request for Abatement. Include a copy of the original and corrected W-2 forms with your request.
6. Keep Communication Open: Maintain open communication with your employer and the IRS throughout the process. This will help ensure that all necessary steps are taken to correct the error.
7. Avoid Penalties: If the incorrect SSN leads to any penalties or interest, contact the IRS to discuss your situation. They may be able to waive or reduce the penalties if you can demonstrate that you acted in good faith.
By following these steps, you can effectively correct a wrong SSN on your W-2 and ensure that your tax filing process goes smoothly. Remember to act promptly and keep detailed records of all communications and actions taken to resolve the issue.
