How to Check Outlook Storage
Managing your Outlook storage is crucial to ensure smooth and efficient email operations. Whether you’re a professional or a personal user, knowing how much storage you have left and how to manage it effectively can prevent email-related issues. In this article, we will guide you through the process of checking your Outlook storage and provide tips on how to optimize it.
Checking Outlook Storage on Windows
If you are using Outlook on a Windows computer, follow these steps to check your storage:
1. Open Outlook and click on the “File” tab at the top left corner of the window.
2. In the left pane, select “Account Settings” and then click on “Account Settings” again in the dialog box that appears.
3. Go to the “Mail” tab and choose your Outlook account from the list.
4. Click on “Properties” and then select the “Advanced” tab.
5. Under the “Mailbox Settings” section, you will find the “Total Size on Server” and “Used Space” fields. These values will give you an idea of how much storage you have left.
Checking Outlook Storage on Mac
For Mac users, here’s how to check your Outlook storage:
1. Open Outlook and click on the “Outlook” menu at the top left corner of the screen.
2. Select “Preferences” and then choose “Accounts” from the list.
3. Click on your Outlook account and then click on the “Advanced” button.
4. In the “Advanced” settings, you will find the “Total Size on Server” and “Used Space” fields. These values will show you how much storage you have left.
Checking Outlook Storage on Mobile Devices
If you are using Outlook on a mobile device, follow these steps:
1. Open the Outlook app and tap on the menu icon (three horizontal lines) at the top left corner.
2. Select “Settings” and then choose “Manage Accounts.”
3. Tap on your Outlook account and scroll down to find the “Storage” section.
4. You will see the “Available Storage” and “Used Storage” values, which indicate how much storage you have left.
Optimizing Outlook Storage
Now that you know how to check your Outlook storage, here are some tips to optimize it:
1. Delete unnecessary emails: Go through your inbox and delete emails that are no longer needed. This includes emails with attachments, newsletters, and old conversations.
2. Archive emails: Move emails that you want to keep but don’t need in your inbox to an archive folder. This will free up space in your primary mailbox.
3. Use folders: Organize your emails into folders based on their importance or categories. This will make it easier to find and manage emails when needed.
4. Clean up attachments: Delete or compress large attachments that you no longer need. You can also save them to your computer or cloud storage for future reference.
5. Enable Outlook’s “AutoArchive” feature: This feature automatically moves old emails to an archive folder based on your specified criteria.
By following these steps and tips, you can effectively manage your Outlook storage and ensure a seamless email experience.
